Internal Comms Forum · Communications · Digital Workplace · Employee Experience · Conference

20TH JUNE 2023 · VIENNA · CONFERENCE

Internal Comms Forum

Internal Communications, Digital Workplace, Employee Experience Conference

Join us for inspiring discussions, talks and side events on future of work, employee experience, hybrid work, digital equality, internal communications and leadership. The conference will be held in the Haus der Ingenieure, a traditional city palace, in the center of Vienna.

Internal Comms Forum · 20th June 2023

Speakers

Ainsleigh Walker, EcoVadis
Ainsleigh Walker
EcoVadis (France)

Internal Communication Senior Manager

Conor Lynch, TIP Trailer Services
Conor Lynch
TIP Trailer Services (Netherlands)

Head of Internal Communications

Gwendolyn Kaiser, Vivantes – Netzwerk für Gesundheit
Gwendolyn Kaiser
Vivantes – Netzwerk für Gesundheit (Germany)

Online-Referentin

Marie Gonzalez, Advatera
Marie Gonzalez
Advatera (Austria)

Conference chair

Marina Perez, Suntory Beverage & Food Benelux
Marina Perez
Suntory Beverage & Food Benelux (Belgium)

Internal Communications Manager

I have always been passionate about the management of multiculturalism within companies. Nowadays, intercultural communication is a major concern for multinationals companies, especially in a company located in a multicultural region and acquired by a large Japanese group.

Martina Büchele,
Martina Büchele
(Austria)

Tour guide with a Head of Comms background

Paige Gelder, Dassault Systèmes
Paige Gelder
Dassault Systèmes (UK)

Internal Communications Lead

Talks about #virtualtwin, #sustainability, #workforceofthefuture, and #diversityandinclusionTalks

Sara Lupi, Sanofi
Sara Lupi
Sanofi (France)

Global Head of Employee Experience, Consumer Healthcare

Susanne Schuijt, Aon
Susanne Schuijt
Aon (Netherlands)

Head of Internal Communications, EMEA

Viktorija Pirstele, Girteka Logistics
Viktorija Pirstele
Girteka Logistics (Lithuania)

Head of Internal Communication

Agenda

Throughout the day you will have also a chance to take a look into digital workplaces/social intranets of some of the participating organizations.

Monday, Jun 19
4:00 pm – 6:00 pm CEST

City tour of Vienna: Alleys, squares and courtyards

If you arrived already in Vienna, you are invited to join us for a city tour. Our city guide Martina Büchele is a highly experienced and professional tour guide based in Vienna. One of her specialities is the "Alleys, squares and courtyards" tour, which takes visitors on a journey through the hidden gems and lesser-known areas of Vienna. Before becoming a guide, Martina held key leadership positions in international companies, where she honed her skills in communication and marketing. With a background as Head of Communications, she will bring a unique perspective and expertise to this city tour. Martina is known for providing an engaging and informative experience for her tour participants.

Martina Büchele
Monday, Jun 19
6:00 pm – 9:00 pm CEST

Get-together: Dinner in Vienna

Did you arrive already in Vienna? You are warmly welcome to join us for a get-together with Internal Comms Managers from all over Europe.

Tuesday, Jun 20
8:30 am – 9:00 am CEST

Good morning & Check-In

Tuesday, Jun 20
9:00 am – 9:30 am CEST

Moderated roundtable discussions

Instead of a classic conference opening, we jump right into the discussion. Select your preferred topic and join one of the roundtables: First experiences with AI content generation in internal comms; Challenges in international internal communications; Corporate influencers as link between internal and external communications; Employee apps; Mental Health and Digital Wellbeing; Internal comms measures and analytics;  

Tuesday, Jun 20
9:30 am – 3:00 pm CEST

Intranet and Digital Workplace insights

Throughout the whole conference day, you will have the opportunity to get live insights into some intranets and digital workplaces of selected participating organizations.

Tuesday, Jun 20
9:30 am – 9:40 am CEST

The power of internal communications - conference opening thoughts

Marie Gonzalez, Advatera
Volker Grünauer, Advatera
Tuesday, Jun 20
9:40 am – 10:10 am CEST

Diversity, Equity and Inclusion in the workplace: how can you think you are doing the right thing when you are going against the grain?

Regardnig gender equity, we all know that despite the goodwill of companies, leadership positions are still more often given to men, and that the glass ceiling for women still exists. The same goes for LGBTQ+ people, who are unseen, and sometimes unfortunately forced into silence, while Pride Month is displayed everywhere on social media! What about these practices that seem "healthy", when they are not for all? How can we criticise ourselves, to avoid making a contradiction between who we are internally and what we communicate externally (something crucial in employer branding)? I thought about this question for a long time, but never found an answer because I didn't really have a concrete example in mind to explain it in a dignified way. Until the day of the International Day for Persons with Disabilities, when I’ve been coached about the place of neurodivergent people at work. And then it all came together: sometimes we think we're doing the right thing, but we're actually reinforcing inequality a bit more. I would like to talk about unintentional oversights of some companies about the inclusiveness of digital tools as well as some practices that seem to be positive for the well-being of employees but not very inclusive to all (ie: walking meeting – what about physical disabilities? / icebreakers or brainstorming which can trigger stress to neurodivergent people…). I will also give some concrete tools or practices that can be put in place in the workplace to be more inclusive.

Marina Perez, Suntory Beverage & Food Benelux
Tuesday, Jun 20
10:10 am – 10:40 am CEST

Crisis communications: the right decisions at the right time

The crisis usually comes unexpectedly and brings a tone of rumors. I will share my experience with you about the crisis and how it affected our employees and how internal communication helped to overcome it. I truly believe, learnings from this case study can help you to make the right decisions at the right time.

Viktorija Pirstele, Girteka Logistics
Tuesday, Jun 20
10:40 am – 11:00 am CEST

Break & networking

Tuesday, Jun 20
11:00 am – 11:30 am CEST

Giving our employees a voice: How and Why we established the Corporate Influencer Program

To counteract the current challenges in the public health care system, we asked ourselves the question: How can we authentically and genuinely convey the appeal of medical professions and solidarity in our teams? Our answer: with the help of our Corporate Influencers since real people mean real messages. Since the start of the program in May, we inspired 22 active influencers and the number is growing!

Gwendolyn Kaiser, Vivantes – Netzwerk für Gesundheit
Tuesday, Jun 20
11:30 am – 12:00 pm CEST

Building an internal communications function at TIP Group

A step-by-step approach on building a communications function from scratch. Having joined TIP Group in September 2021, Conor will recount his experience on setting up a robust internal communications framework and approach. TIP Group is a global organization with just over 3,000 FTEs of which half are frontline workers. Conor will share lots of best practices on channels, content, and general communications advice.

Conor Lynch, TIP Trailer Services
Tuesday, Jun 20
12:00 pm – 1:00 pm CEST

Lunch & Learn

Tuesday, Jun 20
12:00 pm – 12:40 pm CEST

Keynote: Manage Performance like an Olympian

The journey to becoming the best, athlete or company, is not an easy one. There are obstacles to overcome and challenges to face. However, anything is possible if we have set clear goals to excel individually on and off the track and as part of a team. Through the narratives of Olympic athletes, we are driving our approach to performance management as one of the main vectors of our cultural change.

Sara Lupi, Sanofi
Tuesday, Jun 20
1:00 pm – 2:10 pm CEST

Panel Discussion: Bringing AI into comms

The power of AI in communications is rising and transform the way we work. What are the opportunities of AI for internal communication managers? What does this mean for our future job roles?

Tuesday, Jun 20
2:10 pm – 2:30 pm CEST

Break & networking

Tuesday, Jun 20
2:30 pm – 3:00 pm CEST

Building Bridges: international internal communications

In an international company, internal communicators face challenges due to cultural differences, language barriers and geographic separation of teams spread around the world. It can be difficult to ensure that everyone is on the same page. A major challenge is providing accurate translations that convey the intended meaning. By addressing these challenges and adopting communication strategies that are sensitive to cultural differences, a company can ensure that employees are not only informed, but feel better connected to the organization.

Susanne Schuijt, Aon
Tuesday, Jun 20
3:00 pm – 3:30 pm CEST

How EcoVadis ensures the adoption of its purpose and core values

Integrating company purpose and core values into internal communications to create meaningful corporate storytelling and align employees with the company mission and objectives. A look into the development and implementation of the purpose and core values of EcoVadis and how internal communications can ensure that they are adopted and lived by the whole team.

Ainsleigh Walker, EcoVadis
Tuesday, Jun 20
3:30 pm – 4:15 pm CEST

Townhall session

Summarizing the learnings of the conference.

Tuesday, Jun 20
4:15 pm – 7:00 pm CEST

Get-together with Viennese wine and food

And you can win books and further great prizes!

Cat Lewis
Cat Lewis
@cat_lewis
Read More
The conference has been an incredibly valuable development opportunity for me and contributed lots towards my professional development. Incredibly well organised, superb networking and such a supportive and professional team. Highly recommended!
Jane Piper
Jane Piper
@JanePiperPipsy
Read More
A very enjoyable conference with a good mix of practical case studies from companies and thought provoking ideas. Small enough (100-200) to meet most of the people and enjoy good conversations.
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Images from our editions of the Digital Leadership Forum. Of course, all Covid regulations in place at the time of the event will be met.

Join us...

Register below for the Internal Comms Forum on June 20, 2023. The hybrid conference is held at House of Engineers, a prestigious Viennese city palace, and can also be attended online.

Covid regulations: Since official Corona rules change regularly, they will be communicated to all on-site participants shortly before the event.  Regardless of this, we ask everyone to act responsibly and in case of sickness or a positive test result, not to show up on-site but to participate online. There is a constant exchange of air via the ventilation system with fresh outside air. Hygienic measures are implemented.

Currently there are no specific restrictions on entering Austria from most countries, but please check with your airline and here

Address of conference venue:

Haus der Ingenieure (House of engineers)

Eschenbachgasse 9
1010 Vienna

Hotel suggestion:

Motel One Staatsoper

 

Advatera

Advatera stands for the regular exchange of experiences between digital, communication and marketing managers. Challenges you have faced in digital, web or intranet projects have almost certainly been experienced by others. The sharing of experiences can help your organization reduce its costs and sharpen its focus on essential success factors.

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